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Why POs Belong Inside the Finance Stack
From cart clicks to controllable spend.
Most teams start in a marketplace. It’s fast and familiar. But when Finance needs real control—clear approvals, one place for documents, and match status before money moves—the cart runs out of road.
The symptoms you’re living with
- Split records: PO in one system, invoice in another, packing slip in email or a shared drive
- After-the-fact clean-up: price/qty mismatches discovered only when AP is vouching
- Re-coding déjà vu: the same order gets coded twice because approvals sit outside Finance
- Slow close: missing docs stall accruals and reversals eat time
What it looks like when POs live inside Finance
- One dashboard for the entire PO: The PO, packing slip, invoice, tracking, and internal notes live on asingle thread. Everyone sees the same record.
- Controls, not chaos: Catalogs and approvals scoped by license/entity and role, so the right team buys the right thing from the right vendor.
- Match before money: 2-way match (PO ↔ invoice) today; 3-way match in pilot (when receiving data is captured) to flag price/qty variances pre-voucher.
- Reorder without rebuild: Pull forward the last approved price, GL coding, ship-to, and vendor terms—no rework.
- Audit-ready by default: Search once. Share a read-only view. Move on.
How to tell if this is worth exploring (60 seconds)
Run the ungated Procurement-ROI Calculator with one quick input:
- Either your monthly indirect spend (choose cultivation/processing or accessories/office
- or your location count (choose number of dispensaries or number of cultivation/processing facilities).
You’ll get a directional read on the value unlocked when purchasing, documentation, andmatching live together. It won’t prove savings on its own—but it will tell youif a deeper look is justified.
Run It: https://mainstem.io/roi
If you want a quick benchmark, screenshot your result and email sales@mainstem.io. We’ll pressure-test it with you—and if the numbers don’t pencil, we’ll say so.
Bottom line: Marketplaces move carts. Putting POsinside the Finance stack moves EBITDA.
