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Cannabis Procurement 2.0: From Cart to CFO Dashboard
Why marketplaces aren’t procurement—and the fast path to real control.
Most teams start in a marketplace. It’s fast and familiar. But when Finance needs control—clear approvals, one place for documents, and match status before money moves—the cart runs out of road.
What Procurement 2.0 is not
• Not “add to cart” and hope AP can reconcile later.
• Not copying last month’s order from memory.
• Not hunting packing slips across email, DMs, and portals at close.
What it is
• One dashboard for the entire PO. The PO, packing slip, invoice, tracking, and internal notes live on a single thread. Everyone sees the same record.
• License/entity controls. Catalogs and approvals scoped to each entity so the right team buys the right thing from the right vendor.
• Match before money. 2-way or 3-way match where receiving data is captured—price/quantity variances flagged pre-voucher.
• Reorder without rebuild. Pull forward the last approved price, GL coding, ship-to, and terms.
• Audit-ready by default. Search once. Share a read-only view. Move on.
• Clean handoff to Finance. Procurement and AP watch the same live status instead of reconciling after the fact.
Is this worth exploring? (60 seconds)
Run the ungated Procurement-ROI Calculator with one quick input:
- Either your monthly indirect spend (choose: cultivation/processing or accessories/office)
- Or your location count (choose: number of dispensaries or number of cultivation/processing facilities)
You’ll get a directional signal of how much value a single-dashboard + match-before-money workflow could unlock. It won’t prove savings—but it will tell you if a deeper look is justified.
Run it here: MainStem ROI Calculator (no login, no email)
Bottom line: Marketplaces move carts. Procurement 2.0 moves EBITDA.
