Audit-Proof Your POs: One Vault, One Match, Zero Surprises
1. The Hidden Cost of “Close Enough”
Price creep, short ships, duplicated invoices—every mismatch chips away at margin. State auditors now demand proof that every invoice matches the PO and what hit the dock. Miss once, pay twice: the product and the penalty.
2. The 45-Second Variance Test
• Search your AP inbox for “variance approval.”
• Time how long it takes to fetch the PO and packing slip.
⏱️ > 45 seconds? You’re burning hours every month—and inviting fines.
3. One Vault ≠ One More Tool
MainStem doesn’t add another portal; it replaces six.
- All docs & chat live on the PO thread.
- AP sees live 2-way (price) or 3-way (price + quantity) status.
- Auditors get a read-only link—no email ping-pong.
4. 4-Step Rollout (Copy & Paste)
1️⃣ Screenshot the Variance Test—show the time drain.
2️⃣ Tag high-volume SKUs—where mismatches hurt most.
3️⃣ Route the very next PO through MainStem—watch auto-match flagany variance.
4️⃣ Review Friday—green invoices pay instantly; red ones get fixed before cash leaves.
5. Tie-Back to ROI
Teams reclaim 5–15 % margin once variance fines and duplicate pays disappear.
Run the ungated Spend-Leak Calculator → screenshot the dollar leak→ email sales@mainstem.io.
If we can’t prove ≥ 5× our fee in savings, stick with your current workflow.
Calculator: https://mainstem.io/roi
Stop guessing. Start matching—automatically.
